Ref: SF44876

Global Mobility Officer / Global Mobility Assistant

Sector HR
Type Full-time, Permanent
Location London
Salary (Annual) £30,000 - 40,000 / Year
An international manufacturing company based in London seeks a Japanese-speaking Global Mobility Officer / Global Mobility Assistant to expand their team in London.
You will work with the Netherlands branch to provide support for their business travellers (based across EMEA region and from Japan) and with Global Mobility team to support activities related to global mobility to ensure smooth process and compliance with any regulatory requirements.

TYPE: Permanent, full-time
WORKING HOURS: 35 hours per week, Monday to Friday, (Hybrid working)
Global Mobility Assistant: up to £30k depending on experience
Global Mobility Officer: up to £40k depending on experience

Global Mobility Main Responsibilities

Netherlands Branch Duties
• Co-ordinate with the Netherlands branch for travel schedule to prepare in advance correct documentation required for travel
• Check visa regulations for countries that business travellers are visiting
• Gather all documents required for visa applications and make applications. Work with third parties where necessary to make the applications
• Check requirements for social security documentation. Complete A1/similar applications
• Complete Posted Worker Notifications when needed and ensure compliance with this regulation
• Work with third party to ensure expatriate wage tax is calculated and paid for the Netherlands branch each month
• Support visitors from Japan with any immigration and PWN requirements
• Keep up to date with immigration, tax, and social security regulations for the EMEA region

EMEA Global Mobility team duties
• Support business travellers, inbound and outbound, ensuring compliance with visa, tax and social security regulations. Maintain accurate and up to date records
• Help prepare expatriate monthly payroll and the monthly payroll for our French company
• Prepare and send monthly benefit data to branches and group companies as required
• Help collect data for tax returns and complete provider spreadsheet
• Support the expatriate lifecycle communications and process
• Work with the accounting system or directly with the accounting team to arrange payments for invoices
• Maintain data administration to ensure accurate employee information is recorded (in HR system and outside of system). Keep data storage in line with data protection regulations
• Work with relocation firms, international agencies, vendors, and government officials

Ideal candidate
• Knowledge and working experience of Global Mobility is essential
• Expatriate support experience is essential
• High attention to detail
• Excellent organisation skills with ability to reorganise at short notice if required
• Good analytical skills
• Good communication skills and ability to liaise with all levels of management
• Excellent customer service attitude (internal / external)
• Ability to manage priorities
• Ability to use initiative and have a problem-solving attitude
• Have some experience with standard concepts, practices, and procedures for global mobility
• MS Office (Advanced)
• Japanese speaker ideal but not essential
• English and Maths GCSE Grade C or above, or equivalent

** All applicants must have the right to work in the UK as the Company is not able to offer visa support.
Updated: 27 days ago
Ref: SF44876