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Business Assistant / PA – Ongoing Tempref: CH41823
Sector Administration / Secretarial
Type Full-time, Temp/Contract/Project
Location London - City
Salary £26000 - 30000 / Year
Benefit
The European head office of a multinational trading business is looking for an experienced Business Assistant / PA with experience using SAP system to join their City of London energy team on an ongoing temporary basis, with no set end date. The role will provide admin, documentation, contracts and secretarial / PA support to senior managers.


SALARY: £26-30K
TYPE: Ongoing temp (no set end date)
START: Urgently
LOCATION: City of London – St Pauls / Bank area


CORE DUTIES
• Manage contract, processes, other formal documentation and payments in timely manner to facilitate smooth and efficient business operations
• Supporting managers for accrual reports & service fee arrangements
• Providing secretarial assistance for overseas visitors
• Undertaking PA duties including; booking hotels, transport, conferences arrangement etc.
• Assisting with admin for all affiliate companies
• Preparing and entering all contract, non-trade payment and invoicing data for the project development dept.
• Arranging payments to customers and suppliers
• Process expense payments
• Placing orders with suppliers and preparing contracts and quotations
• Arranging invoicing paperwork
• Gathering information about supply/demand and physical cargo flows
• Gathering market data on current pricing & report to managers

ESSENTIAL CRITERIA
• Experience using SAP system
• Strong and stable PA, secretarial, admin & commercial support experience IN THE UK
• Ideally a degree or similar in a business subject
• Excellent English verbal and written communication skills
• Very strong numerical and analytical ability
• IT skills, including using Word, Excel, PowerPoint, Outlook
• Ability to manage shifting priorities within strict timeframes
• Some basic financial and accounting knowledge