Ref: AJ46491
HR & Payroll Assistant
| Sector | Administration/PA |
|---|---|
| Type | Full-time, Permanent |
| Location | London |
| Salary (Annual) | £26,000 - 30,000 / Year |
In this role, you will be responsible for supporting the full employee lifecycle, with a strong emphasis on payroll administration, onboarding and offboarding processes, and general HR operations.
The ideal candidate should have strong organisational skills, attention to detail, and experience in payroll administration.
AJ46491
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ELIGIBLE APPLICANTS:
● (O) Eligible visa: Permanent residence, Spouse, Partner
● (X) NOT eligible: Student visa, Requiring visa sponsorship, Working holiday, Graduate, Freelance
WORK TYPE: Hybrid working available (4 days in the office, 1 day from home)
VISA SUPPORT: No
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TYPE: Full-time, permanent
WORKING HOURS: 9:00-17:00 from Monday to Friday
SALARY: £26-30k depending on experience
START: ASAP
LOCATION: London
HR & Payroll Assistant Main Responsibilities:
● Manage timecard processes and input variable pay entries using Fourth
● Prepare and submit the monthly variable file to the payroll provider
● Download payroll-related reports and liaise with the Troncmaster to obtain tronc figures for inclusion in payroll
● Assist with payroll preview checks, flag and follow up on necessary corrections
● Respond to payroll-related queries from colleagues and management
● Prepare and distribute payroll reports for internal stakeholders and management use
● Process final payments for leavers and ensure payroll records are up to date
● Manage statutory payments such as maternity and paternity pay
● Process terminations on the HR system and manage leaver documentation
● Ensure final pay calculations are accurate and processed in a timely manner
● Maintain accurate and up-to-date employee records, including audit and compliance files
● Assist in developing, updating, and implementing HR policies and procedures to ensure compliance and best practices
● Handle holiday, absence, and sickness queries; monitor entitlements and support return-to-work cases
● Administer extended holiday applications and prepare formal letters for approval
● Support employee relation cases, including note-taking and drafting outcome letters
● Assist with internal changes such as promotions, transfers, and contract updates
● Manage reference requests and prepare employment reference letters
● Coordinate and administer induction training and Food Safety Level 2 sessions
● Conduct right to work checks and monitor visa status where applicable
● Set up company emails and user access during onboarding
● Manage and update HR systems including Fourth
● Support tronc administration and ad hoc payroll tasks
● Organise colleague meal arrangements and assist with other HR activities
● Support HR in planning staff events and engagement initiatives
● Distribute company-wide communications and letters as needed
● Manage AWOL (absence without leave) cases with appropriate follow-up
HR & Payroll Assistant Ideal Candidate:
● Strong organisational and administrative skills
● High level of accuracy and attention to detail
● Ability to handle confidential information with discretion
● Experience with HR/payroll systems such as Fourth is desirable
● Proficiency in Google Workspace (Google Docs, Sheets, Drive, etc.)
● Proficiency in Microsoft Office and HR software
● Excellent communication skills (both written and verbal)
● Ability to prioritise and multitask in a fast-paced environment
● Detail-oriented with strong problem-solving skills
● Prior experience in HR or payroll administration preferred
** All applicants for the HR & Payroll Assistant must have the right to work in the country as the Company is not able to offer visa support.
*We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.
--------------------------------------
ELIGIBLE APPLICANTS:
● (O) Eligible visa: Permanent residence, Spouse, Partner
● (X) NOT eligible: Student visa, Requiring visa sponsorship, Working holiday, Graduate, Freelance
WORK TYPE: Hybrid working available (4 days in the office, 1 day from home)
VISA SUPPORT: No
--------------------------------------
TYPE: Full-time, permanent
WORKING HOURS: 9:00-17:00 from Monday to Friday
SALARY: £26-30k depending on experience
START: ASAP
LOCATION: London
HR & Payroll Assistant Main Responsibilities:
● Manage timecard processes and input variable pay entries using Fourth
● Prepare and submit the monthly variable file to the payroll provider
● Download payroll-related reports and liaise with the Troncmaster to obtain tronc figures for inclusion in payroll
● Assist with payroll preview checks, flag and follow up on necessary corrections
● Respond to payroll-related queries from colleagues and management
● Prepare and distribute payroll reports for internal stakeholders and management use
● Process final payments for leavers and ensure payroll records are up to date
● Manage statutory payments such as maternity and paternity pay
● Process terminations on the HR system and manage leaver documentation
● Ensure final pay calculations are accurate and processed in a timely manner
● Maintain accurate and up-to-date employee records, including audit and compliance files
● Assist in developing, updating, and implementing HR policies and procedures to ensure compliance and best practices
● Handle holiday, absence, and sickness queries; monitor entitlements and support return-to-work cases
● Administer extended holiday applications and prepare formal letters for approval
● Support employee relation cases, including note-taking and drafting outcome letters
● Assist with internal changes such as promotions, transfers, and contract updates
● Manage reference requests and prepare employment reference letters
● Coordinate and administer induction training and Food Safety Level 2 sessions
● Conduct right to work checks and monitor visa status where applicable
● Set up company emails and user access during onboarding
● Manage and update HR systems including Fourth
● Support tronc administration and ad hoc payroll tasks
● Organise colleague meal arrangements and assist with other HR activities
● Support HR in planning staff events and engagement initiatives
● Distribute company-wide communications and letters as needed
● Manage AWOL (absence without leave) cases with appropriate follow-up
HR & Payroll Assistant Ideal Candidate:
● Strong organisational and administrative skills
● High level of accuracy and attention to detail
● Ability to handle confidential information with discretion
● Experience with HR/payroll systems such as Fourth is desirable
● Proficiency in Google Workspace (Google Docs, Sheets, Drive, etc.)
● Proficiency in Microsoft Office and HR software
● Excellent communication skills (both written and verbal)
● Ability to prioritise and multitask in a fast-paced environment
● Detail-oriented with strong problem-solving skills
● Prior experience in HR or payroll administration preferred
** All applicants for the HR & Payroll Assistant must have the right to work in the country as the Company is not able to offer visa support.
*We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.
Updated: 8 days ago
Ref: AJ46491