Ref: KK47380
Japanese speaking PA / Office Administrator
| Sector | Administration/PA |
|---|---|
| Type | Full-time, Permanent |
| Location | Scotland |
| Salary (Annual) | £35,000 - 40,000 / Year |
This role involves providing a wide range of secretarial and administrative support duties.
The ideal candidate will have solid experience in office administration and support operations. Experience in IT administration is highly desirable.
Ref: KK47380
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ELIGIBLE APPLICANTS:
● (O) Eligible visa: Permanent residence, Spouse, Partner
● (X) NOT eligible: Student visa, Requiring visa sponsorship, YMS visa, Graduate visa, Freelance
WORK TYPE: office based
VISA SUPPORT: No
BENEFIT: Life insurance, 25 days of annual leave, and other benefits
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TYPE: Permanent, full-time
WORKING HOURS: 9:00-17:00 from Monday to Friday
SALARY: £35k-£40k level, depending on experience
START: ideally from ~July 2026
LOCATION: Glasgow, Scotland
PA / Office Administrator Main Responsibilities:
● Support employee expense claims, arrange internal and external meetings, coordinate various events, and assist with logistics for VIP visitors
● Liaise regularly with travel agencies, hotels, chauffeurs, restaurants, and airlines
● Negotiate rates with vendors, consolidate relevant information, and share updates across departments
● Provide support for event operations and company accommodation arrangements as required
● Cover duties during team members’ absences or peak workload periods
● Handle filing, scanning, dispatching, and management of documents and records
● Perform general administrative duties, including invoice processing and expense reimbursement
● Assist with projects and ad hoc tasks as required
● Act as a facilitator for IT tools and systems
● Provide administrative support to team members
● Promote the sharing of software tool updates to improve operational efficiency
PA / Office Administrator Ideal Candidate:
● Extensive experience in office administration and clerical support
● Experience in secretarial and administrative support duties
● Excellent written and verbal communication, interpersonal, and negotiation skills
● Business-level proficiency in both Japanese and English
● Ability to work proactively and independently
● Strong multitasking skills with the ability to manage multiple tasks simultaneously and meet deadlines
● Ability to remain calm, organised, and efficient under pressure
● Strong attention to detail with a high level of accuracy
● Intermediate or above PC skills, including Microsoft Word, Excel, and PowerPoint
● Experience dealing with travel agencies, hotels, and restaurants is advantageous
● Previous experience working in an international or globally expanding company is preferred
● Experience in IT administration or knowledge of IT systems and PC handling is highly desirable
** All applicants for the PA/Office Administrator must have the right to work in the country as the Company is not able to offer visa support.
*We regret that we cannot accept applications from YMS visa, Graduate or Student visa holders.
--------------------------------------
ELIGIBLE APPLICANTS:
● (O) Eligible visa: Permanent residence, Spouse, Partner
● (X) NOT eligible: Student visa, Requiring visa sponsorship, YMS visa, Graduate visa, Freelance
WORK TYPE: office based
VISA SUPPORT: No
BENEFIT: Life insurance, 25 days of annual leave, and other benefits
--------------------------------------
TYPE: Permanent, full-time
WORKING HOURS: 9:00-17:00 from Monday to Friday
SALARY: £35k-£40k level, depending on experience
START: ideally from ~July 2026
LOCATION: Glasgow, Scotland
PA / Office Administrator Main Responsibilities:
● Support employee expense claims, arrange internal and external meetings, coordinate various events, and assist with logistics for VIP visitors
● Liaise regularly with travel agencies, hotels, chauffeurs, restaurants, and airlines
● Negotiate rates with vendors, consolidate relevant information, and share updates across departments
● Provide support for event operations and company accommodation arrangements as required
● Cover duties during team members’ absences or peak workload periods
● Handle filing, scanning, dispatching, and management of documents and records
● Perform general administrative duties, including invoice processing and expense reimbursement
● Assist with projects and ad hoc tasks as required
● Act as a facilitator for IT tools and systems
● Provide administrative support to team members
● Promote the sharing of software tool updates to improve operational efficiency
PA / Office Administrator Ideal Candidate:
● Extensive experience in office administration and clerical support
● Experience in secretarial and administrative support duties
● Excellent written and verbal communication, interpersonal, and negotiation skills
● Business-level proficiency in both Japanese and English
● Ability to work proactively and independently
● Strong multitasking skills with the ability to manage multiple tasks simultaneously and meet deadlines
● Ability to remain calm, organised, and efficient under pressure
● Strong attention to detail with a high level of accuracy
● Intermediate or above PC skills, including Microsoft Word, Excel, and PowerPoint
● Experience dealing with travel agencies, hotels, and restaurants is advantageous
● Previous experience working in an international or globally expanding company is preferred
● Experience in IT administration or knowledge of IT systems and PC handling is highly desirable
** All applicants for the PA/Office Administrator must have the right to work in the country as the Company is not able to offer visa support.
*We regret that we cannot accept applications from YMS visa, Graduate or Student visa holders.
Updated: 2 hours ago
Ref: KK47380