Ref: KM46659

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ELIGIBLE APPLICANTS:
● (O) Eligible visa: Permanent residence, Spouse, Partner
● (X) NOT eligible: Student visa, Requiring visa sponsorship, Working holiday, Graduate, Freelance
WORK TYPE: Mix of hybrid and work from home
VISA SUPPORT: No
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TYPE: part-time or contract　(TBD)
WORKING HOURS: 9:00-17:00 from Monday to Friday
SALARY:30-40k, depending on experience
START:ASAP
LOCATION: Central London

Account Administrator Main Responsibilities:

< Banking & Financial Management>
● Schedule and manage payments for all vendors, contractors, and service providers primarily and handle any urgent payments outside of the standard schedule upon request
● Receive monthly bank and credit card statements (by post or online) and securely store them in the designated system
● Compile all data and prepare monthly and quarterly internal P&L statements and related financial reports to support business performance reviews
● Manage the preparation and organization of all necessary documents and data for VAT filing
● Ensure proper documentation and records are maintained for all banking and financial transactions

< Payroll Support>
● Set up salary transfers and distribute payslips to employees securely
● Manage and maintain accurate and up-to-date employee records including enrolling employees in national and health insurance schemes, tax identification details, salary transfer account information, employment contracts, and other supporting documents (ID, proof of eligibility to work, P45 etc)
● Manage timesheets, monitor attendance, calculate overtime, and process special leave in compliance with company policy
● Liaise with external vendors and submit the monthly payroll summary report to headquarters

< Invoice Management>
● Record and update all invoices in company tracking sheet
● Oversee expense management processes to ensure all company expenditures are accurately tracked and documented
● Ensure purchase orders and shipping invoices are verified, recorded, and fully aligned with internal documentation and compliance standards

< Operations and Administration>
● Guarantee all financial and administrative records are securely stored and managed in compliance with company standards
● Oversee and manage e-commerce payments, track transactions, and handle VAT submission reports
● Manage store cash flow by ensuring accurate end-of-day cash counts are made, monitoring discrepancies, and creating and maintaining secure cash handling procedures
● Record and reconcile physical inventory counts for accounting purposes, ensuring alignment between actual stock and financial records, and collaborate with internal teams to address discrepancies
● Support in working with freight forwarders to resolve invoice issues and ensure compliance with customs procedures when necessary
● Collect and organize shipping cost data and create monthly, quarterly, and annual shipping cost analysis reports

<Other>
● Maintain organized and accurate records for all financial transactions
● Collaborate with internal and external team to streamline administrative processes
● Ensure all financial and administrative records are stored securely and in compliance with company policy
● Serve as main point of contact between the UK office and Japanese HQ for finance / administrative matters
● Staying updated with payroll regulations and changes


Account Administrator Ideal Candidate:
● Proven experience in finance or accounting support in retail or similar sector
● Experience with UK bank procedures and payroll processes
● Business level fluency in both English and Japanese
● Excellent communication and interpersonal skills
● Strong organizational skills and attention to detail
● Proficiency in accounting software and other relevant computer programs (Excel and Cloud storage tools)
● Familiarity with employment documentation and GDPR / data protection protocols
● Ability to handle confidential information with integrity


** All applicants for the Account Administrator must have the right to work in the country as the Company is not able to offer visa support.
*We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.

If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.