Ref: LS46828
HR Executive Assistant
| Sector | Administration/PA |
|---|---|
| Type | Full-time, Permanent |
| Location | London |
| Salary (Annual) | Negotiable / Neg |
The role is ideal for someone who thrives in an organised, process-driven environment and takes pride in maintaining accurate records and smooth HR operations.
LS46828
Contract Type: Permanent, full-time
Salary: Negotiable
Location: Windsor, West London (1-day WFH per week can be considered)
Start Date: ASAP
Key Responsibilities
Administrative Support
• Maintain and update the iHCM ADP employee database with accuracy and attention to detail
• Organise and maintain physical HR files in compliance with company policies and legal requirements
• Process and coordinate all HR-related internal approvals through DWP system
• Track budget expenditure against internal approvals
• Prepare internal approvals and coordinate flights and taxis for HR related travel
• Coordinate expense claims for HR related travel expenses
• Provide administrative support to the President as and when required
• Provide general administrative support to the HR team as required
• Payroll & Reporting Support
• Prepare and coordinate payroll reporting and approval processes
• Complete annual statutory reporting requirements including P11D submissions and STBV reporting
• Create and maintain organizational charts using PowerPoint
• Develop and update headcount and salary reports using Excel
• Support month-end and year-end payroll processes from an administrative perspective
Employee Wellness & Engagement
• Conduct daily employee wellness checks and maintain related documentation
• Coordinate wellness initiatives and employee engagement activities
• Coordinate, track and report annual employee appraisal process
• Maintain records of wellness-related interactions and outcomes
• Coordinate leavers administrative workflow for departing employees from resignation to final day
Recruitment Coordination
• Coordinate recruitment campaigns from an administrative perspective
• Schedule interviews, manage candidate communications, and maintain recruitment records
• Assist with onboarding documentation and new starter administrative processes
• Maintain recruitment databases and candidate tracking systems
Data Management & Compliance
• Maintain absolute confidentiality of all employee information and HR matters
• Ensure all HR data is accurately recorded and regularly updated
• Handle sensitive personal, employment, and payroll information with the highest level of discretion
• Ensure timely review of GDPR related documents with relevant parties and coordinate approval processes
• Prepare and coordinate all internal and external audit evidence relating to HR processes
• Assist with HR reporting and data compilation as required
• Support compliance activities through accurate record-keeping
• Adhere strictly to data protection regulations and company confidentiality policies
Knowledge, Skills & Experience
• 2 years’ experience in administrative support roles (HR experience beneficial but not essential)
• Excellent attention to detail and organisational skills
• Demonstrated ability to maintain strict confidentiality and handle highly sensitive information with absolute discretion
• Proficiency with database management and HR systems (ADP experience preferred)
• Advanced Excel skills for creating and maintaining reports, charts, and data analysis
• Proficiency in PowerPoint for creating organisational charts and presentations
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong time management skills and ability to prioritise multiple tasks
• Understanding of the critical importance of data protection and confidentiality in HR environments
* All applicants for the HR Executive Assistant must have the right to work in the country without any restrictions as the Company is not able to offer visa support.
*We regret that we cannot accept applications from YMS, Graduate or Student visa holders.
Contract Type: Permanent, full-time
Salary: Negotiable
Location: Windsor, West London (1-day WFH per week can be considered)
Start Date: ASAP
Key Responsibilities
Administrative Support
• Maintain and update the iHCM ADP employee database with accuracy and attention to detail
• Organise and maintain physical HR files in compliance with company policies and legal requirements
• Process and coordinate all HR-related internal approvals through DWP system
• Track budget expenditure against internal approvals
• Prepare internal approvals and coordinate flights and taxis for HR related travel
• Coordinate expense claims for HR related travel expenses
• Provide administrative support to the President as and when required
• Provide general administrative support to the HR team as required
• Payroll & Reporting Support
• Prepare and coordinate payroll reporting and approval processes
• Complete annual statutory reporting requirements including P11D submissions and STBV reporting
• Create and maintain organizational charts using PowerPoint
• Develop and update headcount and salary reports using Excel
• Support month-end and year-end payroll processes from an administrative perspective
Employee Wellness & Engagement
• Conduct daily employee wellness checks and maintain related documentation
• Coordinate wellness initiatives and employee engagement activities
• Coordinate, track and report annual employee appraisal process
• Maintain records of wellness-related interactions and outcomes
• Coordinate leavers administrative workflow for departing employees from resignation to final day
Recruitment Coordination
• Coordinate recruitment campaigns from an administrative perspective
• Schedule interviews, manage candidate communications, and maintain recruitment records
• Assist with onboarding documentation and new starter administrative processes
• Maintain recruitment databases and candidate tracking systems
Data Management & Compliance
• Maintain absolute confidentiality of all employee information and HR matters
• Ensure all HR data is accurately recorded and regularly updated
• Handle sensitive personal, employment, and payroll information with the highest level of discretion
• Ensure timely review of GDPR related documents with relevant parties and coordinate approval processes
• Prepare and coordinate all internal and external audit evidence relating to HR processes
• Assist with HR reporting and data compilation as required
• Support compliance activities through accurate record-keeping
• Adhere strictly to data protection regulations and company confidentiality policies
Knowledge, Skills & Experience
• 2 years’ experience in administrative support roles (HR experience beneficial but not essential)
• Excellent attention to detail and organisational skills
• Demonstrated ability to maintain strict confidentiality and handle highly sensitive information with absolute discretion
• Proficiency with database management and HR systems (ADP experience preferred)
• Advanced Excel skills for creating and maintaining reports, charts, and data analysis
• Proficiency in PowerPoint for creating organisational charts and presentations
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong time management skills and ability to prioritise multiple tasks
• Understanding of the critical importance of data protection and confidentiality in HR environments
* All applicants for the HR Executive Assistant must have the right to work in the country without any restrictions as the Company is not able to offer visa support.
*We regret that we cannot accept applications from YMS, Graduate or Student visa holders.
Updated: 2 days ago
Ref: LS46828