HN46624

TYPE: Starts from 1 year fixed-term contract
WORKING HOURS: TBC
SALARY: up to €45k, including 8% holiday allowance
START: August/September 2025
LOCATION: Amsterdam (hybrid but highly expected to be in office 3-4 days min until the business takes off)

Responsibilities:
You will be responsible for setting up and managing day-to-day office operations, including but not limited to:

Administrations
• Dealing with general day-to-day administrations such as stationery orders, mail management and scheduling appointments
• Ensuring smooth office setup and maintenance, including IT coordination and utilities
• Opening corporate bank accounts and handling related administrative processes
• Acting as the first point of contact for external stakeholders (building management, suppliers, etc.)
• Handling secretarial tasks such as assisting client visits, diary management of management members and answering telephone as needed

Premises Management
• Coordinating with local vendors and suppliers to procure office furniture, equipment, and supplies
• Maintaining a clean, pleasant, and well-functioning office environment

Finance/HR support
• Managing expense payment and tracking, petty cash, and liaising with the finance team
• Supporting HR and onboarding procedures for new employees
• Ensuring compliance with local health & safety regulations

Coordination
• Liaison with members from other offices such as London and Tokyo
• Planning and coordinating internal / external events as needed
• Assisting board meeting and/or committees for smooth operation

Management support
• Providing ad-hoc support (such as reporting) to management and contributing to internal discussions to shape a positive office culture
• Communicating closely with company directors

Ideal Candidate:
• Prior experience in administration or general affairs, preferably in an international or startup setting
• Proactive, positive mindset with the ability to take initiative and work independently
• Enjoys building and improving workflows in a blank-slate environment
• Comfortable juggling multiple responsibilities and adapting to changing priorities occasionally without instruction
• Fluency in English, not only speaking but also writing and reading at a professional level, is must
• Understanding Japanese company culture or Japanese language is an advantage
• Dutch language is an advantage
• Strong organisational and communication skills
• Proficiency in Microsoft Office is needed at a level capable of handling basic formulas and pivot table

** All applicants for the Office Manager must have the right to work in the Netherlands as the Company is not able to offer visa support.