- Part-time / Permanent / Frankfurt -
A Japanese government-related organisation based in Frankfurt is currently seeking a German-speaking Administration Specialist to support its Representative and administrative office operations.
The role combines secretarial support, administrative coordination, lifestyle support, and basic research into German economic and political developments. You will work in a small office environment and support a range of day-to-day activities.
The ideal candidate should have C2-level German and fluent English, strong attention to detail, and experience in Personal Assistant, secretarial, or office administration roles. Japanese language ability would be advantageous.
(Ref: KA47677 - Please include this when making any enquiries.)

Main Responsibilities
Secretary Tasks
• Arrange appointments for meetings, business dinners, lunches, and other engagements
• Arrange flights, train tickets, hotels, and restaurants for business trips
Support of Representative Tasks
• Support visa applications, bank account openings, and driving licence procedures
• File and maintain personal information and related documents
• Liaise with vendors and contractors regarding office repairs, medical insurance, mobile phones, and other matters
• Prepare and send mail, Christmas cards, invitations, and other correspondence
• Support staff with day-to-day matters
Research & Reporting
• Conduct basic research on German economic and political developments through German media

Ideal Candidate
• C2-level German and fluent English, with strong written and verbal communication skills
• Experience as a Personal Assistant, Secretary, Office Administrator, or in a similar role
• Strong attention to detail and problem-solving skills
• Proficient in Microsoft Office, including Excel, Outlook, and Word
• Calm, reliable, and able to handle a wide range of administrative tasks
• Japanese language ability is advantageous

Conditions
• Location: Frankfurt, Germany
• Working Style: office based
• Salary: €41,600 per annum if working 30 hours per week
• Job Type: permanent, part-time
• Working Hours: 25–30 hours per week
• Start: negotiable

*All applicants for the German-speaking Administration Specialist position must have the right to work in Germany without any restrictions as the Company is not able to offer visa support.
*We regret that we cannot accept applications from Working Holiday, Graduate, or Student visa holders.