Ref: CC46713
Japanese speaking PA
| Sector | Administration/PA |
|---|---|
| Type | Full-time, Permanent |
| Location | London |
| Salary (Annual) | £43,000 - 52,000 / Year |
This is an exciting opportunity to provide comprehensive support to the Executive Officer for Global HR, act as a key liaison between Tokyo headquarters and regional offices worldwide, and assist the growing London-based Global HR team.
This position is ideal for a bilingual professional who thrives in an international, multicultural environment.
CC46713
Type: Permanent, full-time
Salary: £43k-£52k, depending on experience
Working Hours: Monday to Friday, 9:00 – 17:00
Location: London (Hybrid – 3 days in the office, 2 days working from home)
Main Responsibilities:
Executive Support for Global HR Executive Officer:
• Coordinate and schedule meetings with Tokyo HQ, regional officers, and external partners
• Manage complex calendars across multiple time zones
• Arrange detailed travel itineraries, including flights, accommodation, and ground transportation
• Process expense reports and reimbursement claims
• Handle various internal applications and company procedures
• Act as executive proxy for administrative processes and correspondence
Group Assistant Support for London-based Global HR Team:
• Provide administrative support to a team of 5 members (with planned team expansion)
• Coordinate expense processing and reimbursement procedures
• Schedule and arrange team meetings and conference calls
• Make travel arrangements for team members
• Provide general admin support to ensure smooth team operations
Personal Assistant Duties for European CPO:
• Schedule and coordinate meetings and appointments
• Manage travel arrangements and itineraries
• Process expense reports and related documentation
• Provide admin support for business activities
• Provide Japanese-English interpretation as required
Ideal Candidate:
Essential:
• Fluent in Japanese and English (written and spoken)
• Executive assistant or administrative/PA support experience (around 5 years)
• Proven experience supporting C-level or senior executives
• Strong organisational and time management skills
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with travel booking systems and expense management platforms
• Background in international business settings
• Experience with complex calendar management and travel coordination
• Ability to handle confidential information discreetly
• Basic interpretation and translation skills
• Experience working in multicultural, multilingual environments
Preferred:
• Professional administrative or executive assistant certification
• Previous experience in an HR department or supporting HR leadership
• Experience supporting multiple executives at once
• Experience in a global corporation with regional office structures
• Familiarity with European business practices and cultural norms
• Experience with virtual meeting tools and remote collaboration
• Background providing admin support to team-based environments
Additional info:
• No business travel expected
• Attendance at company events or meetings in/around London may be required
* All applicants must have the right to work in the UK without any restrictions as the Company is not able to offer visa support.
*We regret that we cannot accept applications from YMS, Graduate or Student visa holders.
Type: Permanent, full-time
Salary: £43k-£52k, depending on experience
Working Hours: Monday to Friday, 9:00 – 17:00
Location: London (Hybrid – 3 days in the office, 2 days working from home)
Main Responsibilities:
Executive Support for Global HR Executive Officer:
• Coordinate and schedule meetings with Tokyo HQ, regional officers, and external partners
• Manage complex calendars across multiple time zones
• Arrange detailed travel itineraries, including flights, accommodation, and ground transportation
• Process expense reports and reimbursement claims
• Handle various internal applications and company procedures
• Act as executive proxy for administrative processes and correspondence
Group Assistant Support for London-based Global HR Team:
• Provide administrative support to a team of 5 members (with planned team expansion)
• Coordinate expense processing and reimbursement procedures
• Schedule and arrange team meetings and conference calls
• Make travel arrangements for team members
• Provide general admin support to ensure smooth team operations
Personal Assistant Duties for European CPO:
• Schedule and coordinate meetings and appointments
• Manage travel arrangements and itineraries
• Process expense reports and related documentation
• Provide admin support for business activities
• Provide Japanese-English interpretation as required
Ideal Candidate:
Essential:
• Fluent in Japanese and English (written and spoken)
• Executive assistant or administrative/PA support experience (around 5 years)
• Proven experience supporting C-level or senior executives
• Strong organisational and time management skills
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with travel booking systems and expense management platforms
• Background in international business settings
• Experience with complex calendar management and travel coordination
• Ability to handle confidential information discreetly
• Basic interpretation and translation skills
• Experience working in multicultural, multilingual environments
Preferred:
• Professional administrative or executive assistant certification
• Previous experience in an HR department or supporting HR leadership
• Experience supporting multiple executives at once
• Experience in a global corporation with regional office structures
• Familiarity with European business practices and cultural norms
• Experience with virtual meeting tools and remote collaboration
• Background providing admin support to team-based environments
Additional info:
• No business travel expected
• Attendance at company events or meetings in/around London may be required
* All applicants must have the right to work in the UK without any restrictions as the Company is not able to offer visa support.
*We regret that we cannot accept applications from YMS, Graduate or Student visa holders.
Updated: 20 hours ago
Ref: CC46713