KM45638

TYPE: Fixed term until March 2029 *Possibility to extend the contract
WORKING HOURS: Monday to Friday, 8 hours per day
SALARY: £29,000 per annum, depending on experience
START: ASAP
LOCATION: London, On-site
BENEFITS: Including Generous holiday allowance, Group life insurance scheme, Employee discount, Personal learning budget

Merchandising Assistant Main Responsibilities:

Merchandising operations
• Managing end-to-end ordering process for replenishment and new products including receiving purchase requisitions, evaluating quotes, raising and processing purchase orders in agreement with Merchandising Team managers
• Collation, distribution and analysis sales and performance reports, identifying trends, trading patterns and highlighting anomalies
• Provide Merchandising Team managers with essential information regarding orders and deliveries on all lines to ensure deliveries are on time
• Build and maintain communication with external suppliers to ensure the smooth flow of goods to the organisation
• Monitoring delivery dates liaising with logistics providers/couriers and suppliers and update Stock Controller
• Provide up to date information to the team on product launch schedules
• Assisting translation of product name from Japanese to suitable English name according to guidelines
• Registering new product information to the retail system and maintaining SKU information to be ready sold in the shop and online.
• Establish and maintain up to date price lists, implementing price changes as directed by Merchandising Team managers
• Ensure the accurate and timely delivery of stock by managing supplier relationships and communicating any issues to Merchandising Team and the wider team where relevant
• Use competitor and market analysis to identify opportunities to improve/increase sales performance
• Monitoring invoices are paid on time by ensuring information is communicated to the Finance team.
• Following up in cooperation with Merchandising Team managers and Finance team if there are any issues with payments and supplier information
• Maintaining filing system on Shared drive (PO, invoice, supplier details, contracts etc)
• Issuing new launch product list to help REA team in serving customers
• Assisting with product information and queries from REA team or customers
• Providing back in stock communication to REA team

Stock Management & Reporting
• Liaising with the Stock Controller, ensuring that all physical stock is cared for during its journey from source to sale
• Ensure allocated ranges are kept in stock as per set range plans. Regularly review replenishment levels to ensure maximum store performance and raise any issues with the Merchandising Team
• Maintaining accurate and up to date stock levels to ensure there is enough stock cover across each category and ensure reordering
• Manage the Delivery / Intake Schedule, ensuring that pricing is correct and any residual order balances are cancelled or chased with the supplier as appropriate, to maintain accuracy
• Monitoring stock movement records
• Liaise with Stock Controller regarding inventory held with external storage provider
• Creating weekly sales reports to spot trends, best sellers, opportunities as required
• Creating periodical inventory reports to monitor stock levels as required
• Managing non-inventory purchases (shop supplies, ingredients, and consumables for the Stand)
• Monitor level of stock of non-inventory items and ensure timely reordering
• Risk Management
• Develop and maintain a product risk register

Risk Management
• Develop and maintain a product risk register

Merchandising Assistant Ideal Candidate:
• 3+ years of experience of working in a high-end retail merchandising role
• Batchelor’s degree or equivalent
• Experience of and competent user of an inventory management and other retail IT systems
• Japanese language skills, both written and spoken
• High standard of business analytical skills
• High business standard English language skills are essential
• Excellent level of MS Office suite including advanced Excel skills including VLOOKUP’s and SUMIF’s
• High level of numerical and analytical skills
• Strong commercial awareness and negotiation skills
• A high level of personal drive & commitment
• Ability to multi-task and prioritize work
• Excellent attention to detail and time management skills
• An understanding of Japan or Japanese cultures would be an advantage
• Support the culture of service excellence, both internally and externally and good team player
• Good communication skills (written & verbal)
• Reliable, well organised and ability to prioritise workload
• Good at problem solving


** All applicants for Merchandising Assistant must have the right to work in the UK as the Company is not able to offer visa support.