- Senior Management Support / Japanese & English / Hybrid Working -
A well-established Japanese financial institution is currently recruiting an Executive Secretary / Administrative Assistant to support senior management within its London-based strategic planning function.
The role will provide comprehensive administrative and executive support, including diary management, meeting and dinner arrangements, business travel, expense reports, and communication with internal and external stakeholders.
The successful candidate should have excellent Japanese and English communication skills, strong organisational abilities, and the confidence to work with senior executives in an international environment.
(Ref: MI61360 - Please include this when making any enquiries.)

Main Responsibilities
Manage diaries and coordinate internal and external meetings for senior management
Arrange business meetings, client dinners, forums, travel, and accommodation
Liaise with colleagues in the UK, Japan, other overseas offices, and external contacts
Organise expense reports and maintain relevant documentation
Maintain contact lists, paperwork, documents, and computer-based information
Coordinate meeting rooms, conference facilities, and other administrative arrangements
Liaise with the Facilities team regarding senior management office requirements

Ideal Candidate
Previous experience in secretarial, executive support, or administrative roles
Excellent communication and interpersonal skills, particularly when dealing with senior executives
Fluent written and spoken Japanese and English
Intermediate Microsoft Office skills, including Word, Excel, and PowerPoint
Strong organisational skills and ability to manage multiple priorities under pressure
Professional, collaborative, and reliable approach
Experience in the financial services sector is advantageous

Conditions
Location: London, UK
Working Style: hybrid
Salary: £37,000–£57,000 per annum depending on experience
Job Type: permanent, full-time
Working Hours: TBC
Start: TBC
Benefits: discretionary incentive award, pension, private medical insurance, life and invalidity insurance, paid leave, and other benefits

*All applicants for the Executive Secretary / Administrative Assistant position must have the right to work in the UK without any restrictions as the Company is not able to offer visa support.
*Working Holiday / YMS visa holders may be considered only if they have relevant finance experience.